Job Description
Description AP4 Group is a global full-service provider of heavy-duty & aeroderivative industrial gas turbine maintenance, including spare parts distribution, component repairs, and field services. Our team of 165 dedicated employees is on a mission to provide our customers with the parts and services they need when they need them. We continue to grow and are on the hunt for talented people to join our team!
The Accounting Specialist will manage vendor billing, payment processing, and reconciliation for multiple business units. This role requires proficiency in QuickBooks Online and QuickBooks Desktop, and the ability to work collaboratively across departments to ensure accurate and timely financial operations.
Must live in either the Atlanta, GA or Lakeland, FL metros to be considered for this position.
Essential Job Duties And Functions Responsible for all functions of the accounting department including:
- Monitor accounting inboxes ensuring timely reconciliation of invoices against purchase orders and effective communication with vendors on payment timelines,
- Verify wiring instructions and facilitate payment of invoices due,
- Prepare, analyze, and report company AP aging schedules on a weekly basis,
- Reconcile the accounts payable subledger to ensure all bills and payments are accounted for and properly posted,
- Assist with vendor set-up, and review of vendor information,
- Provide details to the operational team about PO burn, and ongoing vendor job costs,
- Assist in the monthly financial closing process of HTS and Maine Automation books and ensuring timely completion of assigned close tasks,
- Input credit card transactions into Quickbooks, and reconcile against credit card payments,
- Ensure expenses are incurred and authorized in accordance with company policy,
- Assist with completion of year-end audit for HTS and Maine Automation related items by providing supporting documentation,
- Ensure business processes are streamlined and eliminate non-value-added steps,
- Additional ad hoc responsibilities as assigned.
Secondary Responsibilities - Management of Quickbooks vendor and customer profiles,
- Quality control review of vendor invoices,
Requirements - High School Diploma or equivalent required. Some college courses completed preferred.
- 1 year or more of experience in a business setting, working in an accounts payable role.
- Strong organizational skills, ability to prioritize, and multitask.
- Ability to think critically to solve complex problems.
- Excellent written and verbal communication skills.
- Multiple entity and intercompany experience.
- Experience using various ERP systems – QuickBooks Online and QuickBooks Desktop preferred.
- Proficient in full suite of Microsoft Office.
Job Tags
Work at office, Live in,