Job Description

About Us

VIRSIG, LLC is a global technology company focused on secure networks, video surveillance, detection, and access control solutions. We protect people, places, and data by identifying then addressing cybersecurity, infrastructure, perimeter, and site vulnerabilities. Our team sets the standard for quality and efficiency in delivering cutting-edge services and solutions to our customers.   At VIRSIG, our strength is in how we efficiently deliver leading-edge products and services to our customers, and we’re proud to set the standard for success in our industry.  

We are seeking a detail-oriented and proactive Accounting Specialist to join our growing team. This role plays a key part in ensuring the accuracy and integrity of our financial operations, including AP/AR processing, system integration, compliance, reporting, and office administration. The Accounting Specialist will be instrumental in maintaining synchronization between ConnectWise and QuickBooks, supporting government invoicing requirements, and providing reliable financial and administrative support across departments.  This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and is eager to contribute to a mission-driven organization.

Why join us?

• Competitive compensation packages
• Medical, dental, vision coverage
• Health reimbursement account 
• 401(k) with company match
• Professional development assistance
• PTO program
• Paid federal holidays
• Growing firm with fantastic team and culture

Job Details

Key Responsibilities

• Accounts Payable & Receivable (AP/AR)
  • Post invoices, bills, and payments in QuickBooks with proper class, project, and tax coding
  • Monitor accounts receivable, flag overdue balances, and assist with collection follow-up
  • Ensure accuracy and compliance in all AP/AR entries and approvals
• System Oversight (ConnectWise & QuickBooks)
  • Manage synchronization between ConnectWise and QuickBooks to ensure data integrity
  • Convert CW opportunities into projects, agreements, or service tickets with proper classifications
  • Verify billing, shipping, and purchase order details for accuracy
  • Troubleshoot and support ConnectWise Sell & Manage module updates
• Financial Operations & Reporting
  • Monitor finance-related email channels (notifications, AR, Admin, etc.)
  • Support invoicing through government portals (PIEE/DOD, Tungsten) with accuracy and timeliness
  • Oversee OGS projects, ensuring compliance with approved price lists
  • Assist with timesheet processing, payroll submissions, and role/rate validations
  • Support daily bank monitoring, AmEx, and bank reconciliations for month-end accuracy
• Compliance & Data Integrity
  • Update tax codes in coordination with Avalara integration
  • Maintain accurate vendor and client coding in QuickBooks
  • Ensure proper recordkeeping for audits, reporting, and compliance requirements
• Office Administration & Support
  • Collect, sort, scan, and file mail and documents
  • Handle deliveries, shipping, postage, and outgoing packages
  • Answer and route incoming calls, forward messages, and assist office visitors
  • Maintain office supplies and coordinate reorders
  • Keep physical and digital filing systems organized and accessible
  • Support general office operations to ensure a professional, efficient environment

Required Qualifications

• 3+ years of experience in accounting operations, AP/AR, or finance coordination

• Strong attention to detail with the ability to identify and resolve discrepancies

• Excellent written and verbal communication skills

• Highly organized, proactive, and capable of managing multiple tasks simultaneously

Desired Qualifications

• Experience with government invoicing systems (PIEE/DOD, Tungsten)

• Familiarity with Avalara tax compliance tools

• Proficiency in QuickBooks and ConnectWise (Sell/Manage)

Work Environment

• This is an in-office position at our Port Washington, NY headquarters; potential for remote option available for highly qualified candidates 

VIRSIG’s “Why”

At VIRSIG, we believe that service to others can change the world. We believe that those who serve with strong morals and character can inspire others to do the same and overcome obstacles and challenges that many may see as insurmountable. We believe that it is our duty to defend, protect, and serve those that uphold our nation’s values. If you’re driven and looking for a place to grow, come join us.

VIRSIG’s Core Values

• People Matter
• Do the Right Thing
• Endless Pursuit of Excellence
• Long-term vs Short-term Focus
• Be Heroic!
• Never Give Up

VIRSIG offers eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, professional development assistance, as well as participation in a 401(k) plan with company match. Salary will be commensurate with experience.

VIRSIG is proud to be an equal employment workplace. Individuals seeking employment at VIRSIG are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Job Tags

Full time, Temporary work, Work at office, Local area, Remote work,

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